Document Management Specialists

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

On the job, you would:

Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.

Personality

A3	Your Strengths	Importance	Characteristics of this Career
		94%	Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
		86%	Integrity - Job requires being honest and ethical.
		84%	Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
		81%	Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
		80%	Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems.
		73%	Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.
		73%	Initiative - Job requires a willingness to take on responsibilities and challenges.
		73%	Persistence - Job requires persistence in the face of obstacles.
		73%	Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
		68%	Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
		66%	Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
		60%	Self-Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
		57%	Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
		57%	Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
		53%	Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

A3	Your Strengths	Importance	Strengths
		100%	Conventional - Work involves following procedures and regulations to organize information or data, typically in a business setting. Conventional occupations are often associated with office work, accounting, mathematics/statistics, information technology, finance, or human resources.

A3	Your Strengths	Importance	Values of the Work Environment
		61%	Achievement - Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
		56%	Support - Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
		53%	Working Conditions - Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

Aptitude

A3	Your Strengths	Importance	Abilities \| Cognitive, Physical, Personality
		75%	Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
		75%	Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
		72%	Written Comprehension - The ability to read and understand information and ideas presented in writing.
		69%	Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
		69%	Written Expression - The ability to communicate information and ideas in writing so others will understand.
		69%	Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
		69%	Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
		66%	Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
		63%	Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.
		63%	Near Vision - The ability to see details at close range (within a few feet of the observer).
		53%	Speech Recognition - The ability to identify and understand the speech of another person.
		53%	Flexibility of Closure - The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.

A3	Your Strengths	Importance	Skills \| Cognitive, Physical, Personality
		55%	Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
		55%	Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
		55%	Writing - Communicating effectively in writing as appropriate for the needs of the audience.
		54%	Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
		52%	Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Job Details

Responsibilities

Monitor operational activities to ensure compliance with regulations or standard operating procedures.

Develop testing routines or procedures.

Retrieve information from electronic sources.

Recommend changes to improve computer or information systems.

Prepare instruction manuals.

Monitor the security of digital information.

Develop procedures for data entry or processing.

Document technical specifications or requirements.

Develop performance metrics or standards related to information technology.

Document operational procedures.

Provide technical support for software maintenance or use.

Collect data about customer needs.

Develop procedures for data entry or processing.

Prepare data for analysis.

Develop procedures for data management.

Analyze data to identify or resolve operational problems.

Develop procedures for data entry or processing.

Implement security measures for computer or information systems.

Retrieve information from electronic sources.

Prepare data for analysis.

Develop procedures for data management.

Update knowledge about emerging industry or technology trends.

Manage documentation to ensure organization or accuracy.

A3	Your Strengths	Importance	Attributes & Percentage of Time Spent
		100%	Electronic Mail - How often do you use electronic mail in this job?
		94%	Telephone - How often do you have telephone conversations in this job?
		90%	Face-to-Face Discussions - How often do you have to have face-to-face discussions with individuals or teams in this job?
		81%	Work With Work Group or Team - How important is it to work with others in a group or team in this job?
		77%	Spend Time Sitting - How much does this job require sitting?
		76%	Importance of Being Exact or Accurate - How important is being very exact or highly accurate in performing this job?
		74%	Letters and Memos - How often does the job require written letters and memos?
		73%	Structured versus Unstructured Work - To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals?
		70%	Freedom to Make Decisions - How much decision making freedom, without supervision, does the job offer?
		70%	Contact With Others - How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it?
		68%	Indoors, Environmentally Controlled - How often does this job require working indoors in environmentally controlled conditions?
		68%	Time Pressure - How often does this job require the worker to meet strict deadlines?
		65%	Coordinate or Lead Others - How important is it to coordinate or lead others in accomplishing work activities in this job?
		59%	Importance of Repeating Same Tasks - How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job?
		54%	Impact of Decisions on Co-workers or Company Results - What results do your decisions usually have on other people or the image or reputation or financial resources of your employer?
		53%	Frequency of Decision Making - How frequently is the worker required to make decisions that affect other people, the financial resources, and/or the image and reputation of the organization?
		51%	Responsibility for Outcomes and Results - How responsible is the worker for work outcomes and results of other workers?
		51%	Level of Competition - To what extent does this job require the worker to compete or to be aware of competitive pressures?
		61%	Duration of Typical Work Week - Number of hours typically worked in one week.

A3	Your Strengths	Importance	Tasks & Values
		89%	Working with Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
		85%	Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
		83%	Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
		83%	Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
		81%	Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
		79%	Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
		75%	Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.
		73%	Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
		72%	Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
		71%	Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
		71%	Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
		70%	Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
		70%	Developing Objectives and Strategies - Establishing long-range objectives and specifying the strategies and actions to achieve them.
		69%	Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
		66%	Providing Consultation and Advice to Others - Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
		64%	Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.
		63%	Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.
		63%	Developing and Building Teams - Encouraging and building mutual trust, respect, and cooperation among team members.
		60%	Training and Teaching Others - Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
		59%	Monitoring Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
		59%	Coaching and Developing Others - Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
		58%	Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.
		57%	Communicating with People Outside the Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
		56%	Thinking Creatively - Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
		56%	Estimating the Quantifiable Characteristics of Products, Events, or Information - Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.
		56%	Judging the Qualities of Objects, Services, or People - Assessing the value, importance, or quality of things or people.
		55%	Selling or Influencing Others - Convincing others to buy merchandise/goods or to otherwise change their minds or actions.
		55%	Guiding, Directing, and Motivating Subordinates - Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
		54%	Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
		51%	Monitoring and Controlling Resources - Monitoring and controlling resources and overseeing the spending of money.

Getting Started

Education:

60%

Bachelor's Degree

15%

Master's Degree

Document Management Specialists

What they do:

On the job, you would:

Personality

Characteristics of this Career

Strengths

Values of the Work Environment

Aptitude

Abilities | Cognitive, Physical, Personality

Skills | Cognitive, Physical, Personality

Job Details

Attributes & Percentage of Time Spent

Tasks & Values

Getting Started